Can I integrate ISO 14001 with my current ISO 9000/QS-9000/TS
16949 Quality Management System and/or OHSAS 18001 Occupational
Health & Safety Management System?
- YES. It is acceptable to combine documentation for environmental
and other management systems (such as quality or health and safety)
as long as the EMS can be clearly identified together with the
appropriate interfaces to other systems. Where documentation is
not combined, any interfaces between different systems must be
clearly defined. Phillips-Baird assisted a number of
organization with management system integration - ISO 14001 with
ISO 9001 and/or OHSAS 18001.
- Phillips-Baird’s Integration Model
follows:
|
|
4.1 |
4.1 General Requirement |
EM Environmental Manual |
|
4.2 |
4.2 Environmental Policy
/ EMS Policy Statement |
EM
Environmental Manual |
|
4.3.1 |
4.3.1 Environmental Aspects |
EP 4.3.1 Environmental
Aspects |
|
4.3.2 |
4.3.2 Legal and Other
Requirements |
EP 4.3.2 Legal/Other Requirements
and Compliance |
|
4.3.3 |
4.3.3 Objectives, Targets
and Programs |
EP 4.3.3 Objectives,
Targets and Programs |
|
4.4.1 |
4.4.1 Resources, Roles, Responsibility
and Authority |
|
QMS #XXX |
4.4.2 |
4.4.2 Competence, Training
and Awareness |
EP 4.4.2 Competence, Training
and Awareness |
|
4.4.3 |
4.4.3 Communication |
EP 4.4.3 Communication |
|
4.4.4 |
4.4.4 Documentation |
EM
Environmental Manual |
|
4.4.5 |
4.4.5 Control of
Documents |
|
QMS #XXX |
4.4.6 |
4.4.6 Operational Control |
EP 4.4.6 Operational Control |
|
4.4.7 |
4.4.7 Emergency Prep.
& Response |
EP 4.4.7 Emergency Prep
& Response |
|
4.5.1 |
4.5.1 Monitoring and Measurement |
|
QMS #XXX |
4.5.2 |
4.5.2 Evaluation of
Compliance |
EP 4.3.2 Legal/Other
Requirements and Compliance |
|
4.5.3 |
4.5.3 Nonconformity,
Corrective Action & Preventive Action |
|
QMS #XXX |
4.5.4 |
4.5.4 Control of Records |
|
QMS #XXX |
4.5.5 |
4.5.5 Internal Audit |
|
QMS #XXX |
4.6 |
4.6 Management Review |
|
QMS #XXX |
*The
Level 1 Environmental Management System Manual states top
management's intent, addresses each element, and provides
direction to applicable procedures.
|
What is the ISO 14001 registration process?
International Standard ISO/IEC 17021:2006
Conformity assessment - Requirements for bodies providing audit
and certification of management systems - defines the
registration process.
| 1. Typical registration process
that certified bodies follow: |
|
A. Require the potential client
to submit an application to allow the certification body to
establish: |
| |
|
a. the desired scope of the certification,
b. contact information, address of its physical location(s),
significant aspects of its process and operations, and any relevant legal obligation,
c. other
general information needed,
d. information concerning all
outsourced processes that will affect conformity to
requirements,
e. the standard or other requirements for which
the organization is seeking certification, and
f. information
relating to consultants that the organization utilizes. |
| |
B. As part of the Stage 1 Audit
process (see below), certified bodies typically require the client to submit
the organization’s Level 1 Policy Manual and Level 2 Procedures
to the registrar’s lead auditor to conduct a Document
Review against the requirements of the ISO 14001 Standard to
determine if each of the elements has been properly addressed. |
| |
C. The initial
certification audit must be conducted in two stages.
Stage
1 Audit. Audit the client's management system
documentation and conduct an On-site Readiness
Review. NOTE: Some certified bodies send the document review results
to the client a few weeks before the On-site Readiness Review;
other certified bodies deliver the Document Review, and review the
results, during, and as part of, the On-site Readiness Review.
The overall purpose of the Stage 1 Audit is to determine if the
client is ready for the Stage 2 Audit. |
| |
D. Stage 2
Audit. Conduct an On-site Registration
Audit. A team of qualified auditors will assess the
organization’s EMS to determine if the documented system
has been implemented, is effective, and conforms to the ISO 14001 Standard
and to the organization's procedures, work instruction, and practices.
The audit team usually makes one of the following recommendations to
the certified body: |
| |
|
a. Recommend registration, |
| |
|
b. Recommend registration pending
verification of corrective action, or |
| |
|
c. Recommend not to register
(on-site reassessment required) |
| |
E. Registration Determination.
The registrar’s certification board will make the final
registration determination based on a review of the audit information
submitted by the lead auditor. |
| |
F. Surveillance Audits. After
initial registration, surveillance audits will be conducted
to verify that the organization’s EMS is being maintained
to ISO 14001 Standards. The frequency is every six months or
once per year. With semi-annual audits, all of the elements
are audited within a three-year period.
NOTE:
Surveillance audits must be conducted at least once per year. The
date of the first surveillance audit following initial
certification must not be more than 12 months from the last day
of the stage 2 audit. |
| |
G. Reassessment audits are
required every 3 years, which is an audit of the entire
environmental management system.
If you have
specific questions about the requirements of ISO/IEC 17021,
please call Joe Phillips at (317) 590-2905. |
How long does it take to prepare for the registration audit?
Click on the ISO
14001 Implementation Help and go to "What's the Timeline?"
How do I prepare for registration?
Click on the ISO
14001 Implementation Help.
Phillips-Baird, Inc.
• 17 Carnaby Drive, Brownsburg, IN 46112 • Phone: 317-590-2905
• Fax: 317-852-8283
E-mail address: phillipsbaird@comcast.net
• Website address: www.phillipsbaird.com
©2008
Phillips-Baird, Inc. All rights reserved.
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